Grounded Organisations

More and more organisations choose to stay grounded.

Find here inspiring examples of universities, NGOs and businesses as well as concrete measures they implemented to reduce their air travel.


of them

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In recent years, universities in Europe, the USA and Canada have increasingly become places of progressive and climate-friendly travel policy – there is a real growing movement in this sector. This accumulated knowledge can also be very helpful for other organisations in formulating and implementing travel policies.

Best Practices

These universities have enacted examplatory policies.

Find here the list of universities that joined our community of grounded organisations (by filling in our survey) and indicated measures they (will) implement to stay grounded.

Here is a list of universities that already implemented policies, as well as platforms for universities and grassroots initiatives:


Universities with grounded travel policies and guidelines

For an overview of the variety of measures taken by universities all over the world, see the Map of Academic Air Travel Reduction and Offsetting Projects, created and being maintained as part of a PhD project by Agnes Kreil at ETH Zürich.

See below links to travel policies and guidelines of different universities all over the world that aim to reduce air travel.








United Kingdom

United States and Canada

Platforms for universities
  • Roundtable of Sustainable Academic Travel: network developed by University Edinburgh of universities all over Europe, the US and Asia to share ideas and enable open discussions on business travel emissions in academia, online workshops, open to any higher education institution interested in addressing business travel within their setting.
  • Scientists for Future: Unter 1000 mach ich’s nicht! (GE, AT, CH): Scientists for Future initiative for scientists in Germany, Austria and Switzerland to voluntarily refrain from taking short-haul flights up to 1,000 km (equivalent to about 12 hours train journey) for the purposes of business-related travel.
  • #flyingless: great blog on flying less in academia by Park Wilde (Tufts University, Massachusetts/US) with huge FAQ-section and petition calling on universities and professional associations to greatly reduce flying
  • No Fly Climate Sci (US): website by Peter Kalmus for scientists and institutions of earth sciences to pledge to stop or reduce flying, including a resource collection.
Grassroots initiatives and proposals for travel policies at universities

In universities all over the world, grassroots initatives from students or staff are forming, encouraging their administration to establish a grounded travel policy.


NGOs and Businesses

There are not that many NGOs and businesses yet that have travel policies with the explicit goal of reducing air travel. Find here some initiatives, platforms and examples in a hopefully constantly growing list. If you have any hints regarding best practice examples, feel free to contact us! Of course, the resources regarding universities (see above) are also very helpful for corporations and NGOs.


Find here the list of NGOs and businesses that filled in our survey and indicated measures they (will) implement to stay grounded.

NGOs and businesses with grounded travel policies
  • Haberkorn reduced the number of flight kilometers by a third between 2008 and 2017 by urging employees to take at least one way by train (website in German)
  • BKS Bank is promoting video conferencing and could avoid 269.000 km of travel in 2018
  • PwC UK aims to reduce travel emissions by reducing the number of journeys and promoting less carbon-intensive ways of working and making better use of technology-based alternatives
  • Politiken: the daily Danish newspaper announced that their staff will only fly domestically when absolutely necessary and that it will reorient their travel section in a more climate-friendly direction (link to announcement in Danish).
  • Helsingborg Concert Hall in Sweden will not fly in international artists in the 2020/21 season
  • The band Massive Attack announced they will tour Europe by train to reduce their carbon emissions.
  • German TV station Tele 5 abolishes flights within Germany for its staff (link in German).
  • The travel policy of the NGO Right Livelihood Foundation aims to improve digital meeting culture, monitor and report transport-related CO2-eq emissions and to avoid flying if a destination can be reached without air travel in less than 10 hours. (A more detailed travel policy is under revision right now.)
Platforms for NGOs and corporations
  • Anders Reizen: coalition of more than 50 large organisations with 450,000 employees with the ambition to halve the CO2 emissions of business travel by 2030 (compared to 2016), facilitated by our campaign partner Natuur en Milieu.
  • Einfach. Jetzt. Machen: German initiative for corporations to pledge to refrain from domestic flights and from flights for journeys of up to 1,000 km, to minimise energy consumption in all operating facilities and to obtain the remaining electricity requirement from 100% green electricity and to refrain completely from meat from conventional, industrial production and to use only organically, seasonally and regionally or fairly produced food for catering and hospitality as far as possible.
  • Climate Perks: works with climate-conscious employers to offer paid ‘journey days’ to staff who travel on holiday by train, coach or boat instead of flying
  • Loving the Atmosphere: Individual pledge to no longer use domestic business flights and/or flights to neighbouring countries for business trips or to no longer use an airplane for business trips in future at all.

Travel policies of funding and public institutions

Many organisations depend on funding from private or public institutions or have to abide by governmental regulations regarding business travel. These travel guidelines and the structure of the funded projects highly influence the ability of organisations to reduce their air travel. Also, more and more public institutions themselves are changing their travel policies. 

Find below an expanding collection of some promising initiatives in this field.

Public institutions
  • Change of the German “Bundesreisekostengesetz” regulating business travel of state employees: From January 2020, the use of the railway is always possible for journeys and is reimbursed – even if this results in higher costs. Flight bookings don’t have to be preferred anymore for economic reasons. See the anticipatory regulation letter in German here.
  • Officials from the Federal Administration Switzerland are, since 2020, required to travel by train rather than plane if the journey time does not exceed 6 hours, prefer economy class on journey below 9 hours (direct flights) or 11 hours (indirect flights), use video conferencing more often and have smaller delegations (see more info on “Aktionsplan Flugreisen” in German here)
  • Barcelona City Council plans to avoid flights of less than 1,000 km if there is an alternative by train in the framework of their Climate Emergency Declaration.
  • Open Letter initiated by Young UN Agents for Change network (2019) on Climate Action of United Nations institutions. One chapter is concerning air travel policies.
Funding institutions
  • Open Letter of scientists: Decarbonize research through funding rules. Signatures still possible.
  • European Innovative Training Network (ITN) COUPLED: A group of PhD students started a discussion on the COUPLED travel policy. See their blog article here.
  • Funding criteria by the Wellcome Foundation aiming to reduce the environmental impact of the travel it funds
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